MD Anderson Veteran Jobs

Job Information

MD Anderson Cancer Center Sr Administrative Assistant - Development Office in Houston, Texas

Summary

The primary purpose of the Senior Administrative Assistant position is to provide highly responsible

administrative and secretarial work for Development field officer(s). Organize and coordinate donor related

fundraising activities, as assigned by supervisor. Interface with internal and external constituencies as directed.

Core Values

Caring Behaviors

  • Courtesy: Is respectful and courteous to each other at all times

  • Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; Is sensitive to the concerns of our patients and our co-workersIntegrity Behaviors

  • Reliability: Communicates frequently, honestly and openly

  • Accountability: Holds self and others accountable for practicing our values

  • Safety: Notices a safety concern and brings it to someone's attention; Models safe behaviors (wears badge, washes hands, keeps work area clean and orderly)Discovery Behaviors

  • Responsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas

  • Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so

Key Functions

  1. ADMINISTRATIVE/SECRETARIAL DUTIES
  • Typing, faxing, photocopying, arranging appointments and maintaining complex meeting schedule, preparing/proofreading/editing correspondence, answering telephones as needed, generating and maintaining filing systems, generating/authorizing/tracking routine forms and correspondence, handling incoming/outgoing mail.

  • Assist with site visits for donors/prospects at the institution in collaboration with development specialist; assist with calendar availability and preparing meeting materials as needed.

  • Create and monitor research requests and maintain confidential information on donors/prospects and ensure proper filing and use of information.

  • Manage accuracy of donors/prospects information entry into database to ensure the integrity of system and collaborate with Prospect Research and Management to ensure accurate and timely data input. Assure that contact reports and other pertinent donor/prospect information is entered in a timely manner.

  • Complete special projects as needed.

  1. TRAVEL PROCEDURE FUNCTIONS
  • Prepare and confirm travel arrangements, mapping, and packet preparation, coordinating calendars and schedules for appointment purposes in a timely manner.

  • Reconcile accounts for gift-related funds and direct report's credit card/monthly donor related expenses to ensure that expenses are in compliance with institution and department regulations including approvals. Complete travel reimbursement activities in a timely manner.

  • Coordinate the approval of travel requests/authorization requests in a timely manner to avoid cancellation charges.

  1. SCHEDULING AND TIME MANAGEMENT
  • Schedule appointments and effectively manage multiple calendars.

  • Scheduling of internal and external meetings and preparing meeting materials.

Core Competencies

  • IC – Team with Others:

  • Encourage collaboration and input from all team members;

  • Value the contributions of all team members; and

  • Balance individual and team goals

  • IC – Self-Motivation:

  • Set high standards of performance;

  • Pursue goals with energy and persistence; and

  • Drive for results and achievement.

  • IC – Oral Communication:

  • Express ideas clearly and concisely in groups and one-to-one conversations; and

Create an environment with open channels of communication

High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 134908

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

  • Work Week: Days

  • Fund Type: Hard

  • Pivotal Position: No

  • Minimum Salary: US Dollar (USD) 38,800

  • Midpoint Salary: US Dollar (USD) 49,500

  • Maximum Salary : US Dollar (USD) 60,200

  • Science Jobs: No

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