MD Anderson Cancer Center Sr Administrative Assistant - Behavioral Science in Houston, Texas

Sr Administrative Assistant - Behavioral Science

Location: United States, Texas, Houston, Houston (TX Med Ctr) at

Admin/Clerical Support at

Cancer Prev & Pop Sciences-Res 900717

Requisition #: 116281

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report’s 2016 rankings. It is one of only 47 comprehensive cancer centers designated by the National Cancer Institute.

The purpose of this Senior Administrative Assistant position isto support the Department Administrator, department administration and one or more faculty members by performing various complex secretarial and administrative tasks, including but not limited to: organizing and coordinating events and administrative processes; performing timekeeping using the KRONOS application; coordinating meetings, travel arrangements and funding applications for faculty; reconciliation of financial transactions, and other clerical duties. This job requires the demonstration of flexibility with managing and shifting between tasks, confidentiality, good judgment, timeliness with responses, initiative, and independent decision-making while demonstrating excellent communication and interpersonal skills with all stakeholders.

Administrative Duties

•Compose correspondence; perform word processing; edit and proofread documents

•Complete and submit institutional documents (requisitions and forms)

•Maintain filing systems and manage records

•Answer phones and record messages; as assigned, communicate information on behalf of supervisors

•Arrange meetings and conferences

•Prepare presentations

•Implement tracking systems, for example, reimbursement requests & payments, calendar invitations, assignments and various requests

Professional Document Maintenance

•Assist with manuscripts, abstracts, and reports

•Maintain EndNote or other reference databases by adding new references, revising or updating existing references, and downloading abstracts

•Track stages of article/book chapter submission, provide status updates, revise professional documents

•Maintain professional documents such as other support, biosketch, CVs in various formats for faculty members and as necessary, for their collaborators

•Review documents with faculty on a regular basis to assure accuracy of information and timely revisions

Financial Duties

•Maintain expense logs and transaction documentation and perform reconciliation of expenses on various financial accounts

•Complete monthly expense review (stat reports)

•Coordinate travel arrangements and reimbursements

•Facilitate procurement of resources and services

Grant Submissions

•Coordinate the submission of grant applications and manuscripts, following procedures

•Modify documents to meet standards for submission

•Input information to compile sections for grant and manuscript submissions

Other duties assigned

•Attend and participate in meetings

•Assist with training and orientation of personnel to administrative procedures

•Perform tasks associated with special or ad hoc projects

•Coordinates specials projects and activities as assigned by faculty or the department administration



High school diploma or equivalent.



Specialized training in secretarial skills (such as word processing and business). Four years of secretarial experience including advanced secretarial duties . Must pass pre-employment skills a test as required and administered by Human Resources.

Preferred experience:

Experience with operations coordination and KRONOS timekeeping,

Experience executing and finalizing department projects.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.