MD Anderson Cancer Center Senior Secretary - Surgical Oncology in Houston, Texas
The University of Texas MD Anderson Cancer Center is ranked the nation's top hospital for cancer care by U.S. News & World Report's "Best Hospitals." MD Anderson's mission is to eliminate cancer in Texas, the nation and the world through exceptional programs that integrate patient care, research and prevention. Our mission also includes education for undergraduate and graduate students, trainees, professionals, employees and the public.
The ideal candidate will have at least two years of Secretarial and front desk experience. Should be able to work independently.
Front Desk Telephones: Answer, Screen, Triage Calls with Accurate Messages
Department Directory Information: Update and maintain departmental phone list, departmental email distribution group, and administrative team reference sheets
Front Desk Coverage Schedule: Creates and maintains the monthly front desk coverage schedule for the departmental administrative support team
Departmental Mail and Packages: Collect, Receive and distribute Departmental Mail, faxes and Incoming Packages.
Management of Departmental Conference Room: Accurate Room Scheduling and Updating of Room Placards on a Daily Basis
Lab Coats: Responsible for taking soiled lab coats to the 3rd floor for cleaning and picking up lab coats weekly.
Medical Records Management: Facilitates the transfer of patient medical documents to Records Completion for scanning and imaging to permanent record
Maintenance of Departmental Intranet Site: Uploading of basic documents to departmental intranet site using Rythmyx Software
Restock Surgeon's Lounge: one week every 2 months
KRONOS – Timekeeping: Provide data entry support to primary timekeeper.
Employee Onboarding: Order signage, order office door keys, set up mail box, add employee to departmental email distribution groups
Weekly Inventory of Supplies: Order and restock office supplies weekly and order coffee supplies for the 17th floor and lab area online every 2 weeks and restock as needed.
Service Calls: Provides assistance with handling service calls to vendors in the absence of the Office Manager
Other duties as assigned.
Required: High school diploma or equivalent.
Required: Two years of experience performing responsible secretarial work.
Must pass pre-employment skills a test as required and administered by Human Resources It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Requisition ID: 126906
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Days
Fund Type: Hard
Pivotal Position: No
Minimum Salary: US Dollar (USD) 31,200
Midpoint Salary: US Dollar (USD) 39,000
Maximum Salary : US Dollar (USD) 46,800