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Job Information

MD Anderson Cancer Center Senior Secretary - Biostatistics in Houston, Texas

The Sr. Secretary performs complex administrative work, often of a confidential nature, in the Department of Biostatistics, requiring the use of judgment to interpret general directions, initiative, and the ability to make decisions relative to efficient office operations while maintaining a thorough knowledge of institutional regulations, policies and procedures.

KEY FUNCTIONS:

1.Provides administrative support to assigned faculty and staff including, but not limited to, maintaining and updating Curriculum Vitae, Other Support, biographical sketches, processing travel and various reimbursements, keeping calendars, typing correspondence, assisting faculty with manuscripts, etc.

2.Processes documents for Biostatistics including reviewing documents, logging into appropriate spreadsheet, submitting for signature, copying, and routing as needed.

3.Updates the Quicken database with all expenditure documents for Biostatistics.

4.Receives, places and transfers calls using appropriate telephone etiquette; answers the telephone in a pleasant, courteous and understandable manner. Process telephone information accurately, takes complete written messages, assures follow-up. Provides information to callers pertaining to services offered in the department. Provides help to misplaced calls by directing to appropriate number.

5.Processes mail run twice daily (approx. 10:00 am and 2:00pm depending on mail delivery time). May be requested to deliver and/or pick up documents or other items throughout the institution. Logs deliveries and notifies assistant/customer of delivery.

6.Maintains laptops and a/v equipment including keeping equipment locked when not in use, maintaining in/out log.

7.Serves as main point of contact for booking conference rooms from external users. Posts calendar to 4th floor conference rooms on a daily basis or more frequently as necessary. Arranges routine conferences according to department specifications, including booking rooms, catering, equipment, etc.

8.Each morning, responsible for ensuring paper is loaded in shared printers, fax machines and photocopiers on the 4th floor.

9.Maintains and orders office and coffee supplies for 4th floor.

10.Other duties as assigned.

WORKING CONDITIONS

This position requires:

Working in Office Environment_ NoX_ Yes

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)X No__ Yes

Exposure to human/animal blood, body fluids, or tissuesX No__ Yes

Exposure to harmful chemicalsX No__ Yes

Exposure to radiationX No__ Yes

Exposure to animalsX No__ Yes

Physical Demands

Indicate the time required to do each of the following physical demands:

Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

X

Walking

X

Sitting

X

Reaching

X

Lifting/Carrying

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Pushing/Pulling

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Use computer/keyboard

X

EDUCATION:

Required: High school diploma or equivalent.

EXPERIENCE:

Required: Two years experience performing responsible secretarial work.

Preferred: Administrative experience, good written and oral communication and excellent customer service.

OTHER:

Required: Must pass pre-employment skills a test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 126077

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

  • Work Week: Days

  • Fund Type: Soft

  • Pivotal Position: No

  • Minimum Salary: US Dollar (USD) 31,200

  • Midpoint Salary: US Dollar (USD) 39,000

  • Maximum Salary : US Dollar (USD) 46,800

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