MD Anderson Cancer Center Program Coordinator - Breast Surgical Oncology in Houston, Texas

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2017 rankings. It is one of only 49 comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Program Coordinator position is to coordinate programs and special events related to the Department of Breast Surgical Oncology including independent and high-level project management duties for department specific educational programs. Impacts section operations at the department level through budget decisions, section development, future planning and innovation, spearheads efficiency and productivity.

ESSENTIAL JOB FUNCTIONS

Breast Section Observers, Visitors and Residents

Spends a significant amount of time on project coordination and related functions for Section. Uses independent judgment and complex analysis to gather facts and determine appropriate solutions based on past experience. Monitor and reconcile company center activity, including account review, tracking and analysis, budget projections for salaries, equipment, travel and supplies, monthly status reports and identification of potential problems. Coordinates schedule for observers. Coordination of resident and medical student rotations as well as distribution and tracking of evaluations, maintenance of schedules, departmental orientation, pager assignment. Responsible for maintaining an organized filing system for resident and medical student rotation files. Responsible for distribution and tracking of medical student and resident evaluations. Assisting all departmental trainee applicants with the Discover application process, including postdoctoral fellows, graduate research assistants, research interns and summer high school and college students. Responsible for the organization and management of trainee files including scanning and archival of past trainees' files. Be prepared to act as a backup support for the monthly faculty/fellow/resident call duty schedules. All Visitors/Observers and Residents must be properly on-boarded according to applicable institutional policies and procedures. Provide appropriate supervision and responsibility for all departmental Visitors/Observers. Coordinates and oversees staff appointments, post docs, lab appointments, student externs and the visiting scientist appointments, including main campus privileging and visa issues as requested. Provide the departments Financial Manager with information that is used to determine the amount of money to budget each year. Monitor and reconcile company center activity, including account review, tracking and analysis, budget projections for salaries, equipment, travel and supplies, monthly status reports and identification of potential problems. Determines budget and resources needed.

Educational Conference

Schedules weekly Surgical Education Conference; coordinates and maintains required documentation for CME accreditation.

Faculty Support

Maintains daily faculty calendar. Coordinates all aspects of faculty's lecture schedule, travel and reimbursements. Notifies clinic and OR schedulers of absences and travel schedule. Composes general correspondence and reports, including letters of reference, donor acknowledgement letters and annual reports for grants and philanthropic donations. Assists faculty with typing, editing and submission of manuscripts (2 to 3 per month). Ensures specific journal submission requirements are met. Updates faculty CV, biosketch and other support documents. Renews Texas Medical Board and DEA licensure. Tracks CME documentation; maintains up-to-date publications, protocol, and grant presentation information.

SALARY RANGE

Minimum: $44,800 – Midpoint: $57,400 – Maximum: $70,000

EDUCATION

Required: Bachelor's degree in Business Administration or related field. May substitute required education with additional years of equivalent experience or completed years of college on a one to one basis.

EXPERIENCE

Required: Three years project/program coordination experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html