MD Anderson Cancer Center Materials Management Supervisor in Houston, Texas

The primary purpose of the Supervisor, MMS position is to Provides supervision and support for the operations of all sections of Materials Management Services. This position impacts day-to-day operations of assigned areas and departments throughout the institution with respect to inventory and logistics of patient and research supplies, equipment and services.

Salary Range: Minimum $44,800 - Midpoint $57,400 - Maximum $70,000

This position must also comply with all departmental, Q.I., safety, fire, JCAHO guidelines that apply to the Materials Management area. This position is expected to participate in in-house training in-services to gain information regarding new policies and procedures, to assure appropriate response to issues, to acquire or refresh skills or to enhance job performance. This position is required to supervise and make sure all housekeeping and maintenance functions not inclusive of those performed Environmental Services or Facilities Services both at the par level area or inventory location. This position is also responsible to interact with customers to identify concerns and effect resolutions and demonstrate ability to provide rapid response to problems and the ability to utilize concentration skills in stressful situations; Assist in development of policies and procedures to ensure the proper handling, make sure the processing and delivery of all merchandise; and Participate on assigned projects and/or committees, as required.

Key Functions

  1. PARS Area:

-Maintain records for inventory, acquisition and transfer to ensure proper chain of custody for all deliveries and pickups.

-Supervise---Place approved orders with vendors via computer download of par level inventories. In the event of a system failure, this function may be handled manually. -Operate a handheld device for inventory management and/or signature capture.

  1. Inventory Area:

-Participates in preparing and conducting of inventories.

-Supervise---Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors.

-Supervise---Demonstrate competence in accessing information and performing tasks (issues, credits, print out of various reports) from the following software systems: materials management, point of use, patient charge labeling, linen management, package tracking and institutional mail.

-Supervise---Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.

-Supervise---Examine and inspect stock items for wear or defects, reporting any damage to supervisors.

-Supervise---Store items in an orderly and accessible manner in warehouses, supply rooms, or other areas.

-Supervise---Unload, breakdown, and sticker supplies, as required, for par level areas or inventory locations

-Supervise---Receive and count stock items and equipment and record data manually or via computer (Lawson, McKesson)

  1. Linen Area:

-Participates in preparing and conducting of inventories.

-Supervise---Perform inventory and replenishment of supplies, linen and equipment in assigned par level area or inventory location

-Supervise---Check supplies, linen or equipment for integrity or expiration dates, if applicable, upon receipt from vendor and when restocking any area--par level, exchange cart or inventory area.

-Makes rounds as necessary in assigned areas.

  1. Equipment Area:

-Perform routine maintenance and inspection of materials handling equipment utilized by Materials Management Services.

-Supervise---Maintain and prepare emergency carts and perform accurate emergency cart checks on assigned units.

-Supervise---Maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.

-Supervise---Properly label or tag equipment or supplies before placing in the proper location.

-Keep records on the use and/or damage of stock or stock handling equipment.

  1. Logistics Area:

-Assist in coordination of maintenance and repair of delivery vehicles.

-Supervise---Perform receipt of supplies, linen and/or equipment by checking merchandise against order documents. Document deficiencies, if any, and refer problem situations to appropriate personnel for resolution. Deliver all requests for supplies, linen, equipment and/or packages to assigned areas in a timely and appropriate manner.

-Supervise---Drive regularly scheduled or unscheduled routes between buildings and deliver supplies, materials, and equipment; pick up, carry and deliver materials to specified locations.

-Supervise---Complete Driver Log following each trip and notate all gasoline purchases.

-Supervise---Operate materials handling equipment to include carts, pallet jacks, hand truck and ergo-tug.

  1. Computer Storage

-Supervises receipt, inspection, storage and issue of all leased computers, printers and related computer equipment.

-Monitors compliance with established procedures, problem resolver discrepancies in merchandise received or issued.

-Ensures timely and accurate processing of computer, printer and related computer equipment orders.

-Supervises weekly Cycle Counts of computers, printers and related computer equipment.

-Supervises assigned personnel, including work scheduling and training scheduling.

-Supervises the monthly submission of all vehicle logs to Fleet Management in a timely manner.

-Supervises the daily processing of all outside purchases of computers and computer related equipment.

-Supervises all maintenance requirements for Materials Management vehicles and insures that these charges are properly reported to Fleet Management on the monthly vehicle log sheets.-Supervises the return of all leased computers at the end of their lease and insures that all related freight charges where necessary are properly submitted to Accounts Payable as necessary.

  1. Warehouse:

Asset Control

-Supervises receipt, inspection, storage and issue of all capital, controlled, salvage and surplus equipment.

-Monitors compliance with established procedures, problem correction or discrepancies in merchandise received or issued.

-Ensures timely and accurate processing of items shipped. -Maintains electronic and hard-copy records all of issue and receipt data.

-Maintains records of monthly quality assurance inspections and audits performed by Environmental Health and Safety.

-Supervises assigned personnel, including work scheduling, training scheduling.

-Supervises maintenance of computer-based asset registry.

-Generates monthly and requested reports by management.

  • Oversees the coordination and duties related to the on-line auction process. This includes supervising the buyers and potential buyers during the on-line auction inspection and removal process.
  1. Other duties as assigned

EDUCATION

Required: High school diploma or equivalent.

EXPERIENCE:

Required: Five years of experience in inventory, logistics or a related field to include two years of team lead/supervisory experience. May substitute years of required experience for each completed year of college on a one for one basis to include two years of team lead/supervisory experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html