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MD Anderson Cancer Center Legal Contract Specialist - General Business in Houston, Texas

The Legal Contract Specialist provides legal and administrative support to the General Business Section within the Legal Services Department, with an emphasis on supporting attorneys in the Section, serving as project lead on various departmental and institutional projects, and interacting effectively with Legal Services personnel and MD Anderson employees at all levels.

This position also handles the following responsibilities: (i) coordinates activities relating to contracts, including, but not limited to, obtaining signatures of authorized signatories; (ii) under supervision of legal officers, conducts basic negotiations on contracts as assigned; (iii) serves as project lead on departmental and institutional projects as assigned; (iv) under supervision of legal officers, handles other activities and duties, including basic document drafting, legal research, contact with state agencies and outside attorneys; (v) participates on committees or provides committee support as assigned; and (vi) schedules and attends meetings and conferences as requested by legal officers.

This position also provides administrative support to legal officers, including: (i) handling basic administrative tasks, complex secretarial projects (such as preparing lengthy contracts and major presentations), and research projects; and (ii) utilizing independent judgment, initiative, high-level organizational skills, and the ability to make decisions relative to efficient office operation.

The ideal candidate will have experience working as a paralegal. Strong written communication skills, organization, and ability to work in a fast-paced environment are preferred.

KEY JOB FUNCTIONS

Legal Professional

The Legal Contract Specialist reports to a Senior Legal Officer for whom this position provides administrative support and is responsible for the following duties and responsibilities:

  • Provides legal and administrative support for legal officers by serving as the project lead on various departmental and institution projects as assigned, including both short-term and ongoing projects.

  • Under the supervision of legal officers, conducts preliminary negotiations on routine contracts as assigned.

  • Maintains an independent caseload of contract projects.

  • Actively participates in staff meetings, providing feedback on problems and proposing resolutions.

  • Serves as a resource for institutional personnel regarding business transactions in the following manner:

  • Researches questions and provides answers in a timely manner according to an agreed-upon schedule.

  • Organizes information and prepares reports for contract files or in connection with other departmental or institutional projects.

  • Assists the legal officers by drafting memos and necessary documents for signature in the following manner:

  • Visually reviews files, gathers data, and organizes material for response.

  • Manually prepares drafts of documents, utilizing word processing software.

  • Completes drafts and revisions according to agreed-upon schedules.

  • Circulates original contracts and agreements in final version to necessary signatories, both within MD Anderson and outside the institution.

  • Coordinates distribution of materials and archiving of file upon closure.

  • Prepares consent agenda entries in order to obtain administrative approval from The University of Texas System Board of Regents.

  • Conducts legal research utilizing Westlaw and other legal research tools as needed.

Legal Resource:

The Legal Contract Specialist is also responsible for the following duties and responsibilities:

  • Organizes and maintains all contract files, general business files, and subject files, and assists as necessary.

  • Prepares drafts of contracts, other legal documents, and routine correspondence and office memoranda. Upon completion of draft, visually proofreads document. Proofreads and edits contracts and other legal documents, routine correspondence and office memoranda for other General Business and Education support staff and legal officers as required.

  • Obtains original or copies of records and other documentation from institutional departments and employees, outside agencies, and other attorneys.

  • Physically and/or electronically organizes and sends records, files, and documents to the Office of General Counsel, the Office of the Attorney General, and other state agencies, and offices of private attorneys (i.e., tab/organize materials, verify that correct and complete information was sent/received in timely fashion).

  • Verbally communicates promptly and effectively with institutional clients, outside attorneys, and other individuals who request conferences, contract drafting/review/negotiation, or other assistance in corporate and business matters; assists in responding to telephone messages and inquiries.

  • As appropriate, attends meetings with institutional employees, assists in preparation for these activities, and takes complete and accurate notes for follow-up activities.

  • Organizes and maintains tickler file for contract review/renewal, long-term projects, and routine follow-up with institutional clients.

Other:

Perform other duties as assigned and required, including the following:

  • Maintains up to date and accurate records and reports of contracts processed, and monitors agreement metrics as requested. Tracks the contract process through applicable institutional databases and systems and communicates negotiation status in a proactive, timely, and accurate manner.

  • Utilizes the Total Contract Manager System and/or other Legal Services Department deployed electronic document management system ("EDMS") in order to manage the lifecycle of the contract from initiation through negotiation, approval, and execution. Post-contract management activities include measuring performance of the contract and alerting the appropriate stakeholders of critical date events (e.g., expirations, renewals). Reviews contract files and ensures that appropriate documents and information are entered into the EDMS. Upon request, searches and finds a contract in the EDMS to report on all aspects of the contract.

QUALIFICATIONS

Education

Required: Bachelor's degree in Legal Administration, Business Administration or related field.

Experience

Required: Four years of experience in a law office environment or in general business to include two years of reviewing, analyzing, drafting, or negotiating contracts. May substitute required education degree with additional years of equivalent experience.

Preferred: Experience in a medical or academic legal environment. Excellent management, organizational, communication, interpersonal, research, writing, and negotiation skills applicable to a fast-paced, customer-service-oriented, intellectually challenging and highly diverse environment. Proficient in MS Word, Adobe Professional, and Outlook Calendar. Ability to work independently and as part of a team.

License/Certification

Required: None

Preferred: Certified Legal Assistant or Advanced Paralegal Certificate.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 140338

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: exempt and not eligible for overtime pay

  • Work Week: Days

  • Fund Type: Hard

  • Pivotal Position: Yes

  • Minimum Salary: US Dollar (USD) 59,600

  • Midpoint Salary: US Dollar (USD) 74,500

  • Maximum Salary : US Dollar (USD) 89,400

  • Science Jobs: No

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