MD Anderson Cancer Center Grant Program Manager - GI Medical Oncology in Houston, Texas

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Grant Program Manager position is to provide administrative oversight to the grant process for large scale/and or multiple grant activities for the department. This position also requires one to anticipate needs, to recognize situations requiring assistance and have the ability to refer or perform any necessary tasks and to comprehend the goals of the department. Specific responsibility will be to support strategic alliances for GI Medical Oncology, of which there are currently 20 agreements.

KEY FUNCTIONS

Grant Management – (45%) - Provides administrative planning and pre/post award oversight and management of assigned contracts, and/or programmatic departmental grant activities within the Department of GI Medical Oncology. May assist with pre-award activities including initial planning, budget review and preparation. Oversees sponsored project post-award activities including salary budgets, grant expenditures with personnel effort, compliance monitoring, no-cost extensions, final reports, and close-outs. Acts as the departmental effort coordinator. Works in conjunction with other departmental personnel, including the Financial Team, Regulatory Team, and Study Team, in performing requested administrative duties related to sponsored project agreements. Organizes clinical research related meetings.

•Coordinates the implementation of systems, policies and procedures affecting the submission, review, and approval, contract negotiation, activation, regulation of grants.

•Acts as the departmental liaison for department Strategic Alliance/Strategic Industry Venture (SIV) agreements. Ensuring that compliance with all internal and external regulations and requirements are adhered to. Prepares budgets, coordinates pre-site and site visits, coordinates and prepares meeting agendas, establish timelines and ensures prompt submission of necessary materials from investigators.

•Effectively communicates with the budget & contract team, regulatory, nursing team, investigators, institutional officials, and sponsor to ensure the timely submission of all Strategic Alliance documents.

•Reviews and reconciles all SIV accounts on a monthly basis to verify accuracy, resolve errors, and ensure adherence with institutional, state, and local regulations.

•Prepare and maintain a database of SIV grants.

•Ensure faculty effort is properly recorded on SIV trials.

•Manages the effort reporting process within the department for faculty and staff. Stays abreast of changes affecting effort reporting and communicates pertinent information to the faculty and management.

•Reviews and interacts with CRF regarding coverage analysis data.

•Reviews and interacts with Legal and the DoCM regarding study order revision until the agreement is fully executed.

•Creates RCTS record and works with the DoCM, OSP, Legal, and the sponsor on the submission and review of the final Study order.

•Assists in managing fund and fund allocation across multiple projects and reports appropriately.

•Mentors and develops others in the grant program process.

•Acts as a liaison with appropriate institutional and external counterparts (e.g. ORA, IACUC, IBC, OPR, OSP, CRF, Grants and Contracts, and other sponsors).

Pre-Award – (15%) Oversee all components of each grant submission. Ensure that the proposal is formatted, packaged, approved in RCTS, or designated MDA application and submitted in accordance with granting agency requirements and due dates.

•Must be proficient in developing budgets for research grants and contracts. Demonstrate knowledge of resources required for laboratory based research budgets, i.e. laboratory supplies, core facility services, consultants, research staff, etc. Demonstrate knowledge of funding requirements, including areas of flexibility and approvable options.

•As necessary, participates in the preparation, submission, review, approval, contract negotiations, and reporting of sponsored projects contractual agreements.

Post-Award – (40%) -Maintains knowledge of grant and contracts funding policies, research funding announcement, regulations, and procedures; disseminates and/or presents changes to the department and advises on the implementation of changes and on the impact of changes on funded operations.

•Provides quarterly project account balances to PI's and make recommendations, as needed.

•Provides estimates to investigators regarding needs and cost of personnel, equipment, and supplies over the period of the proposed grant.

•Monitors rates of expenditures on grants and contracts and proactively advises the PI and management of all necessary changes in salary support and other expenditures to ensure zero balances at study expiration. Ensures expired accounts are closed in a timely manner. Attends and actively participates in the Grant Management meetings. Requires complex account review, analysis, projection and problem resolution.

•Monitors and reconciles account balances for specified departmental accounts. Provides, distributes and updates monthly financial reports. Monitors assigned grant accounts for deficits and expenditures regularly.

•Tracks protocol revisions which impact the Study Order research budget and works with the DoCM, or SIV team, to amend the budget.

•Prepares and submits quarterly budget transfers (BTR's) per the terms of the agreement.

•Processes BAFs, Advanced Set-ups, expense transfers, and assist with effort certification.

MARGINAL OR PERIODIC FUNCTIONS:

•Other duties as assigned.

•This position will require a person who is motivated and willing to learn new skills.

•Represent department in a professional and appropriate manner within the institution, as well as externally.

•Must also be able to maintain a satisfactory work environment by organizing and redistributing files, records, etc., requiring bending, stooping, reaching, manual handling, walking, visually inspecting, extended standing, sitting and repetitive motions. May be required to lift up to 15 pounds.

•Requires use of typewriter and computer via keyboard, and operating facsimile machine, calculator, printer, photocopy machine, etc. Requires the use of push-button, multiple line telephone set. Master new software by utilizing available resources (other department personnel, reference manual, taking classes, etc.

•Must be able to use all office equipment as noted above. Read and understand printed and written data in English.

•The performance for all expected outcomes is measured by observation by supervisor, reports from physicians and co-workers, the accuracy and timeliness of work produced, and the demonstrated ability to effectively work under stress.

EDUCATION

Required: Bachelor's degree.

EXPERIENCE

Required: Two years of grant management experience such as grant writing, grant submission and financial administration. May substitute required education degree with additional years of equivalent experience on a one to one year basis.

Preferred: Experience with preparing, coordinating and managing grants. Research financial experience. Pre and post award experience

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Employee Status: Regular

  • Minimum Salary: US Dollar (USD) 60,400

  • Midpoint Salary: US Dollar (USD) 75,500

  • Maximum Salary : US Dollar (USD) 90,600