MD Anderson Cancer Center Grant Program Coordinator in Houston, Texas

Grant Program Coordinator

Location: United States, Texas, Houston, Houston (TX Med Ctr) at

Accounting/Finance at

Radiation Oncology - Research 900097

Requisition #: 117035

The Grant Program Coordinator in the Experimental Radiation Oncology department of the University of Texas MD Anderson Cancer Center provides highly responsible administrative and financial support to the Department Administrator for all aspects of large-scale grants and other grant activities including grant preparation, review, grant management, effort reporting, grant reconciliations, and grant/contract financial reporting.

The Grant Program Coordinator's overall responsibility is to assist the Grant Program Manager, Department Administrator, Financial Analyst, other Grant Program Coordinator and Principal Investigator(s) with all aspects of grant management, including administrative and financial issues regarding grants and contracts.

The ideal candidate will have grantmanagement experience, a financial or accounting background in a Research orAcademic setting and/or basic science Lab/Administrative experience.

This position requires the ability to use well-developed interpersonal and problem-solving skills, work independently, and handle complex issues in a large, diverse research department. The Grant Program Coordinator must demonstrate proficiency in MS Excel, Word, Access, and PowerPoint as well as be able to master institutional systems and accounting programs.

Salary Range

Minimum: $52,000 Midpoint: $65,000 Maximum: $78,000

Key Functions

1.Pre-Award Services:

  • Provides administrative leadership in the preparation, activation, regulation, tracking, reporting and submission of grant applications of various types, including progress reports and required follow-up activity, according to the institutional and external requirements.

  • Assists in any grant audit process.

  • Assists faculty with grant budget preparation and other proposal preparation items as needed.

  • Ensures that supporting documents (Biosketches, other support documents, budgets, etc) are current and accurate.

  • Maintains a high-level of professionalism and handles highly confidential information.

  • Tracks proposal status.

  • Prepares and coordinates the accurate & timely submission of grants and contracts.

  • Works closely with faculty, management, trainees and internal department (OSP) during the preparation and submission of grants and contracts.

  • Coordinates with senior leadership and the Office of Research to educate the principal investigators and researchers regarding all compliance requirements for their projects.

2.Financial/Administrative Coordination of Grants & Contracts:

  • Supportsadministrative planning for grant initiatives. (Grants include multiple projects and cores, external and internal activities.) Provides comprehensive management for all aspects of grant awards and manages funds and fund allocation across multiple projects and reports appropriately.

  • Assists in the correct and timely salary allocation on all assigned grants. Creates, compiles, and maintains personnel and salary spreadsheets for designated grants.

  • Generates & tracks Personnel action forms (ePAF).

  • Accurately prepares change of source of funds and change of funding end date

  • Personnel action forms.

  • Tracks Personnel action items (current/historical/future)

  • Reviews institutional & departmental reports to prepare for required changes/action.

  • Reviews and assists with the reconciliation of designated, multi-project grants and research program grants on a monthly basis, to verify accuracy, resolve errors, and ensure adherence with institution, state, local, and federal regulations.

  • Compares company/center report expenses with expense documents received for purchases made or services performed. Notifies the Grant Program Manager / Financial Analyst and Department Administrator of any discrepancies and adjustments as necessary.

  • Follows up on all discrepancies and adjustments to insure that corrections are posted to the appropriate company/center accounts.

  • Uses institutional financial software reports to reconcile and track expenditures.

  1. Post-Award Services:
  • Participates in the preparation, submission, review, approval, contract negotiation, activation, regulation, tracking and reporting of and submission of grant applications and annual reports, according to institutional and external requirements.

  • Assists Grant Program Manager, Department Administrator and principal investigators in the preparation of annual reports (budgets for grant proposals and contractual agreements, particularly including subcontracts with other institutions).

  • Coordinates the receipt of materials and prepares necessary reports, including annual and semi-annual reports to NIH or the appropriate awarding agency.

  • Primary contact for Principal Investigators.

  • Maintains familiarity with Sponsor (NIH, DOD, etc) forms and requirements. Serves as an expert resource to faculty and staff in regard to all application and reporting related issues. Provides ongoing information concerning changes in federal policy, institutional, and divisional initiatives to relevant program and department staff and grant investigators. Requires knowledge and proficiency in obtaining access to and retrieval of online forms and documentation from state/federal government agencies and private foundations via the internet.

  • Assists with the maintenance of the departmental document library of grants.

  • Prepares and maintains a tracking system of internal and external grant reports and continuation deadlines.

  • Effort reporting coordinator within the department for assigned faculty.


Required: Bachelor’s degree.

Preferred: Bachelor's degree in Business Administration, Healthcare Administration/Management, Science or a related field.


Required: Three years of extensive administrative experience.

May substitute required education degree with additional years of equivalent experience on a one-to-one basis.

Preferred: Grant management experience, basic science lab/administrative experience, research financial (budgeting) experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.