MD Anderson Cancer Center Executive Assistant - Gynecologic Oncology and Reproductive Medicine in Houston, Texas

Executive Assistant - Gynecologic Oncology and Reproductive Medicine

Location: United States, Texas, Houston, Houston (TX Med Ctr) at https://mdanderson.referrals.selectminds.com/jobs/13612/other-jobs-matching/location-only

Admin/Clerical Support at http://mdanderson.referrals.selectminds.com/landingpages/adminclerical-support-opportunities-at-md-anderson-cancer-center-8

Surgery 195100

Requisition #: 118209

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report’s 2017 rankings. It is one of only 49 comprehensive cancer centers designated by the National Cancer Institute.

ESSENTIAL JOB FUNCTIONS

Departmental and AdministrativeSupport

Acts independently as assistant to the Chair, analyzing problems and making decisions with their knowledge. Assists Chair with administrative and departmental planning, activities, and related projects. Takes immediate action on items/issues as required. Coordinates the completion of Annual Performance Appraisals for clinical and research faculty to insure institutional compliance. Coordinate special projects to include faculty recruitment, and support Chair with extramural activities. Participate in coordinating, scheduling, compiling agenda and taking minutes for external and internal meetings facilitated by the Chair, including confirming and sending reminders for the meeting. Composes and/or transcribes letters of support for other faculty, trainees, and support staff as needed. Greets special guests, VIPs, and patients on behalf of the Chair and department. Makes arrangements for lodging and sets itineraries as requested. Acts as a liaison for the Chair or department with state officials, international contacts, philanthropic supporters, and other departments and institutions. Provides administrative support including recording, transcribing, answering phones and voice mails, faxing, scheduling meetings, maintaining calendar of assigned faculty and special projects. Attends to all travel and travel related follow-up from requesting travel through appropriate channels, to following established procedures for recording absences from clinic through submitting requests for reimbursements. Maintains EndNote database of publications. Prepares medical photography requests, catering requests, conference service requests, and other institutional forms. Tracks Faculty Leave and other reports as required/requested. Provides patient care support by composing letters and forms, printing clinic and surgery schedules, and handling and redirecting patient calls. Forwards PATH reports, slides, x-rays, scans, and other records to appropriate department. Pulls journal articles from the internet or library. Creates and formats presentations and posters for faculty, fellows and other team members.

CV/Journal/InformationRequests/Manuscripts and Grants

Updates curriculum vitae and biographical sketches for Chair as required, including current publications, presentations, committee memberships, and awards. Maintains current CV and biographical sketch in Faculty Information System (FIS) for the Chair. Searches and retrieves journal articles from online databases or MDACC Research Medical Library. Orders articles via the Inter-library Request Form (ILLiad). Prepares, types, and assembles drafts and manuscripts. Submits manuscripts to Scientific. Publications for review and editing prior to submitting to journal(s). Obtains required signatures and forwards to appropriate institutional departments for approval.

Laboratory Support

Provides secretarial, administrative, and general support to laboratory faculty and staff members to include assisting with preparing travel and other institutional documents, assisting with manuscripts, posters and presentations, and answering questions and providing assistance as requested.

SALARY RANGE

Minimum: $44,800 – Midpoint: $57,400 – Maximum: $70,000

EDUCATION

Required: High school diploma or equivalent.

EXPERIENCE

Required: Five years of administrative/secretarial experience supporting a leadership/executive level position.

OTHER

Required: Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html