MD Anderson Cancer Center Administrative Assistant - Translational Molecular Pathology in Houston, Texas
The primary purpose of the Administrative Assistant position is to provide complex administrative and secretarial support to assigned faculty. The AA will use independent judgment, problem solving, prioritization of tasks, and independent planning and implementation of projects.
Courtesy: Is respectful and courteous to each other at all times.
Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; is sensitive to the concerns of our patients and our co-workers.
Reliability: Communicates frequently, honestly and openly.
Accountability: Holds self and others accountable for practicing our values.
Safety: Models safe behavior (wears badge and personal protective equipment, washes hands, and keeps work area clean and orderly); Notices a safety concern or emergency, understands role and uses proper procedures to report it; Mitigates risk to the institution through sound business practices; Demonstrates ethical and personal responsibility in work and behavior
Responsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas.
Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so.
JOB SPECIFIC COMPETENCIES
Administrative Function 1. Provides administrative/secretarial support to include assistance with manuscripts, CV, and abstracts.
Compose formal and informal correspondence and documents, creates, edits, and formats presentation, and compiles reports as needed.
Takes, prepares and distributes meeting minutes.
Manages faculty calendars while appropriately communicating with faculty of any date and time conflicts, confirmation of completed requests, and meeting reminders.
Prepare and coordinates travel itineraries for assigned faculty within the Concur System Database, and ensures timely submissions for reimbursement expense reports.
Manage and update curriculum vitae monthly in the Faculty Information System (FIS).
Arranges conferences according to department specifications, including booking rooms, catering and equipment.
Clerical and Financial related Activities 1. Pick up and distribute clinical cases to assigned faculty as requested.
Responsible for creating purchase orders and reconciling assigned faculty PRS accounts.
Maintain inventory of office supplies.
May be responsible for financial transaction audits for the faculty's research accounts.
Maintains accurate and current off-site equipment forms for assigned faculty.
Prepares, submits and maintains Faculty extramural leave and PTO requests.
Kronos Database Support 1. Assist department timekeeper with initiating and managing time and attendance via kronos database.
- Serve as backup to primary timekeeper in managing the weekly pay period closeout, as assigned for the dept.
Computer Applications 1. Prepares complex/advanced documents using Microsoft office.
Composes formal and informal correspondence, and formats presentations, using strong writing, word-processing, presentation and grammatical skills.
Assist in creating and maintaining faculty's CV's, and NIH biosketch in the appropriate institutional format using institutional software and other software as needed.
Other Administrative functions 1. May be responsible for assisting with the process, submission and completion of research protocols.
- May be responsible for coordinating complex aspects and ensures timely submission of required documentation (electronically or by hard copy) for institutional and governmental grants.
Other duties as assigned
High school diploma or equivalent. Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Requisition ID: 141646
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Days
Fund Type: Soft
Pivotal Position: No
Minimum Salary: US Dollar (USD) 36,000
Midpoint Salary: US Dollar (USD) 45,000
Maximum Salary : US Dollar (USD) 54,000
Science Jobs: No