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MD Anderson Cancer Center Administrative Assistant - Head & Neck Surgery in Houston, Texas

MD Anderson is seeking an Administrative Assistant for the Head & Neck Surgery Department. The ideal candidate will have a high school diploma or equivalent and four years of administrative/secretarial experience. Prefer candidates with healthcare administrative/secretarial experience.

KEY FUNCTIONS

Faculty Support

a. Independently plan and mange work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.

b. Arrange all travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.

c. Maintain faculty extramural development leave and staff development funds (PRS).

d. Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.

e. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.

f. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.

g. Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software.

General Administrative Support

a. Takes and transcribes dictation, composes office correspondence consisting of letters, reports, and presentation of information relative to medical/educational/research topics.

b. Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame.

c. Types manuscripts in the proper format according to journal guidelines / author instructions.

d. Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Greets visitors by name and offers information in polite, professional manner.

e. Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s).

f. Responsible for notifying administrative office of own time away from office, to include detailed coverage information.

EDUCATION

Required: High school diploma or equivalent.

Preferred: Bachelor's degree

EXPERIENCE

Required: Four years of administrative/secretarial experience. With preferred degree, no experience required. .

Preferred: Four years of healthcare administrative/secretarial experience.

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 126795

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

  • Work Week: Days

  • Fund Type: Hard

  • Pivotal Position: No

  • Minimum Salary: US Dollar (USD) 36,000

  • Midpoint Salary: US Dollar (USD) 45,000

  • Maximum Salary : US Dollar (USD) 54,000

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